Matching contracts. The contract of a covered company or any other written agreement with its counterparty contains the elements covered in paragraph 45 CFR 164.504 (e). The contract must, for example. B Describe the authorized and necessary use of health information protected by the counterparty; provide that the counterparty will not continue to use or disclose protected health information, with the exception of the contract or the law; and require the counterpart to adopt appropriate security measures to prevent the use or disclosure of protected health information that is not provided for by the contract. If a covered entity is aware of a significant violation or violation by the counterparty of the contract or agreement, the covered entity is required to take appropriate steps to correct the violation or terminate the violation and if such measures are inconclusive, to terminate the contract or agreement. If termination of the contract or agreement is not possible, a covered company is required to report the problem to the Department of Health and Human Services (HHS) Office for Civil Rights (OCR). Please consult our standard contract for business partners. If you sign up for a Hushmail for Healthcare account, you will receive a signing agreement. As soon as you sign it and send it back to us, we will add our signature and return the agreement. When a service is hired to do work for a covered company in which disclosure of [PHI] is not limited (for example. B routine processing of records or grinding documents containing [PHI], it is probably a business partner.
However, when this work is done under the direct control of the registered company (for example. B on the premises of the covered company), the data protection rule allows the covered company to treat the service as part of its staff and the covered entity is not required to enter into a counterparty contract with the service. With respect to the question of what “routine access” to [PHI] means in determining the types of data transmission services that are counterparties to mere lines, such a provision will be concrete on the basis of the nature of the services provided and the extent to which the company needs access to [PHI] to provide the service to the company concerned. The exclusion from the channel is narrow and is intended to exclude only services that provide only courier services, such as the U.S. Postal Service or United Parcel Service and their electronic equivalents, such as Internet Service Providers (ISPs), which provide only data services. As noted in the guide, a line carries information, but only randomly or rarely accesses how it is necessary to provide transportation service or as required by other laws. For example, a telecommunications company may have occasional and random access to [PHI] when it verifies that data transmitted over its network arrives at its normal destination. Such random access to [PHI] would not qualify the company as a business partner. On the other hand, an entity with access to [PHI] is required to provide a service to a covered unit, such as .B.
a health information organization that manages the exchange of [PHI] through a network of companies covered by the use of data locator services for its subscribers (and other services) is not considered a channel and is therefore not excluded from the definition.